Sponsor & Exhibitor Information Page | Infrastructure Supplier Forum

Quick Links

• ‍Sponsorship and Exhibitor Opportunities (PDF)‍
• Exhibitor Registration/Payment

The Infrastructure Supplier Forum connects developers, investors, primes, OEMs, public agencies, and qualified suppliers to real contracting, funding, and partnership opportunities. The information below outlines all requirements, logistics, and expectations for sponsors and exhibitors.

The speaker schedule is currently being confirmed and will be finalized by February 2. Updates to the speaker schedule can be found HERE

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1. EVENT OVERVIEW

Venue: Lavan Midtown NYC

Event Schedule:
9:00am – 10:00am | Executive Briefing & Matchmaking (Invite Only)
10:00am – 2:00pm | General Admission: Networking, Speakers & Exhibitors

Audience includes developers, investors, prime contractors, OEMs, utilities, ports, technology firms, public agencies, and leaders across sports, media, and entertainment infrastructure.

We will host 350–400 in-person attendees, creating an environment optimized for public-private business development and deal-making. Shortly after the event, we will launch the Local Content Exchange Marketplace, engaging 1,000 virtual participants. The online marketplace will remain open from February 16 through March 31.

All sponsors and exhibitors will be included in a post-event multimedia recap, distributed through our Public Credibility Amplification network. Distribution reaches 9,000+ digital media outlets and 270,000+ opt-in journalists and influencers, with syndication across newsrooms, websites, and industry channels. Targeted delivery by geography and industry supports national, regional, local, and trade-focused visibility.

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2. REGISTRATION REQUIREMENT (MANDATORY)

All sponsors and exhibitors must register for the Infrastructure Supplier Forum by clicking HERE. Registration is required for venue access and access to post-event tools, including the Local Content Exchange Marketplace. Sponsorship or exhibitor participation does not replace event registration. Each onsite representative must complete registration in advance or onsite.

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3. LOAD-IN AND SETUP

Load-In Window:
Monday, February 9, 2026 | 7:00 AM – 8:45 AM

All sponsor and exhibitor spaces must be fully set up by 8:45 AM to avoid disruption to executive briefings and early stakeholder meetings.

Check-In Process:
All sponsors and exhibitors must first check in at Event Registration to receive credentials. After registering, proceed to the Sponsor and Exhibitor Check-In Desk for exhibit placement confirmation and setup instructions.

Setup Best Practices:
Arrive early to allow time for layout confirmation and equipment testing. Designate one primary onsite representative for coordination. Clearly label all materials with your company name.

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4. EXHIBIT SPACE AND DISPLAY STANDARDS

• Each exhibitor space includes one (1) 6-foot exhibitor table, one (1) standard tablecloth provided by the venue, two (2) chairs. No electical power will be available onsite.
• All sponsors and exhibitors confirmed by February 1 will be included in the 145-foot digital display and inclusion in the post-event media recap.
• While a standard tablecloth will be provided, sponsors and exhibitors are strongly encouraged to bring their own branded tablecloth to enhance visibility and professionalism.
• Recommended items include branded tablecloths or banners, business cards or QR-based lead capture tools, capability statements or product samples (if applicable), and extension cords or power strips.
• Display Guidelines: All exhibits must remain within assigned footprints. aisles, entrances, and neighboring exhibits must remain unobstructed.

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5. DIGITAL DISPLAY CONTENT (SPONSORS ONLY)

Content should focus on core capabilities, services, contracting interests, workforce impact, or community benefit initiatives.

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6. STAFFING AND ONSITE COVERAGE

A minimum of one registered representative must be present at the exhibit at all times during General Admission. All staff must wear issued event credentials at all times. Business-appropriate attire and active engagement are strongly encouraged.

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7. SPEAKER PARTICIPATION (IF APPLICABLE)

Speaker session times and panel placements are still being finalized.

All confirmed speakers and panelists are required to participate in a pre-event panel call to align on session objectives, format, and timing.

Dwayne William, Senior Director of Economic Development, will contact speakers separately to schedule panel pre-calls and provide preparation guidance and day-of expectations.

All speakers must also be registered for the event.

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8. BREAKDOWN AND LOAD-OUT

Breakdown Window:
Monday, February 9, 2026 | 2:00 PM – 3:00 PM

Breakdown may not begin before 2:00 PM. All materials must be removed by 3:00 PM. Items left behind may be discarded by venue staff.

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9. SAFETY, COMPLIANCE, AND VENUE POLICIES

All sponsors and exhibitors must comply with local fire, safety, and venue regulations. Hazardous materials and unapproved electrical equipment are not permitted. Food and beverages must be purchased through the venue. Sponsors and exhibitors are responsible for any damage to venue property.

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10. POST-EVENT ENGAGEMENT

All registered sponsors and exhibitors receive access to the Local Content Exchange Marketplace from February 9 through March 31 for continued buyer–supplier matchmaking, capability uploads, and post-event opportunity engagement.

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11. ONSITE POINT OF CONTACT

Dan P. Sierra
Senior Director | Compliance, Partnerships + Market Development
p: 631-521-3833
e: dsierra@localcontent.com

Dan Sierra will serve as the primary onsite point of contact for registration and credential issues, load-in, setup and breakdown coordination, exhibit placement, technical support, and sponsorship activation.

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12. WI-FI

Basic Wi-Fi will be available in the exhibit hall. Bandwidth is limited and not recommended for high-data use.

Professional setup, registration compliance, and coordinated engagement are critical signals of contract readiness. These standards are designed to support a productive and professional experience for all participants.

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